Category: Meeting Notes (page 1 of 3)

 

HICKLETON PARISH COUNCIL

Minutes of Meeting held on 18th May 2017

Present. Cllr Jackson, Cllr Wordsworth, Cllr Edge , Cllr Elliott, Cllr Dickinson

Apologies Non

In Attendance J Golze, J Wordsworth

 

ELECTION OF CHAIR

 

The meeting elected a chair, Cllr Jackson was proposed by Cllr Dickinson seconded by Cllr Elliott and was unanimously appointed as Chair.

 

The meeting then elected the following positions

Vice Chair, Cllr Elliott was proposed by Cllr Jackson seconded by Cllr Wordsworth and was unanimously appointed as Vice Chair.

RFO, Cllr Wordsworth was proposed by Cllr Elliott , seconded by Cllr Jackson and was unanimously elected as RFO.

 

 

DECLARATIONS OF PERSONAL INTEREST

 

There were no declarations made at the meeting.

 

1.5.17 ADJOURNMENT

No issues raised

 

2.5.17 MINUTES OF LAST MEETING

The minutes of meeting on the 16th March were proposed by Cllr Jackson and seconded by Cllr Elliott and approved unanimously and the Chair authorised to sign the minutes.

 

3.5.17 MATTERS ARISING

No matters arisng that were not covered elsewhere in the minutes

 

4.5.17 FINANCE

4.5.17.1 The meeting discussed the Annual Return for the year ending 31 March 2017, Cllr Wordsworth presented Annual Governance statement, the meeting unanimously approved the statement as proposed by Cllr Jackson, seconded by Cllr Elliott and authorised the Chair and Clerk to sign the statement.

4.5.17.2The meeting then discussed the Accounting Statement again Cllr Wordsworth presented the numbers and the explanations of variances from previous year, the meeting unanimously approved the statement as proposed by Cllr Jackson , seconded by Cllr Elliott and authorised the RFO and Chair to sign the statement.

 

4.5.17.3 The following payments were approved unanimously for payment

HVHMC Room Hire £ 18.00 Prop CJ Sec GW

 

 

5.5.17 AOB

5.5.17.1 Cllr Wordsworth raised a request by a villager to have a bench sited in the area around the War Memorial in memory of Mr & Mrs Mertons, the meeting discussed the matter and agreed that they would allow one to be sited there.

 

5.5.17.2 The meeting discussed concerns raised by villagers with young children in the village who were to use the School Bus to get to Ridgewood School shortly about the danger in having to cross the very busy A635. The meeting agreed that they would support the parents in their efforts to get a zebra crossing at least .

5.5.17.3 The meeting was informed that the Golf Club were unhappy with villagers, one imparticular, who were walking their dogs on the course and allowing them to foul without removing such and if this does not stop they will take action to stop people accessing the

course. The meeting agreed to support the Club in whatever action they deemed appropriate, issue to be raised in next issue of Hickletone.

 

 

 

Next meeting to be held on 20th July 2017 in the Village Hall at 8.15pm.

 

HICKLETON PARISH COUNCIL Minutes of Meeting held on 16th March 2017

Present. Cllr Jackson, Cllr Wordsworth, Cllr Edge , Cllr Elliott, Cllr Dickinson

Apologies Non

 

 

 

DECLARATIONS OF PERSONAL INTEREST

 

There were no declarations made at the meeting.

 

1.3.17 ADJOURNMENT

No issues raised

 

2.3.17 MINUTES OF LAST MEETING

The minutes of meeting on the 26th January were proposed by Cllr Jackson and seconded by Cllr Wordsworth and approved unanimously and the Chair authorised to sign the minutes.

The minutes of the special meeting on 31st January were proposed by Cllr Jackson and seconded by Cllr Elliott and approved unanimously and the Chair authorised to sign the minutes.

 

3.3.17 MATTERS ARISING

No matters arisng that were not covered elsewhere in the minutes

 

4.3.17 HIGHWAYS

4.3.17.1 Cllr Edge reported that one accident at crest of hill on 16th February at 7.30am.

 

4.3.17.2 The meeting discussed the road works to be carried out in the coming weeks, it was noted that non of the work was to be carried out in the village. It was felt that given the road closures an opportunity to repair pavements in the village was being missed by DMBC. It was agreed that DMBC be approached to see if work could be done. CJ

 

5.3.17 OPENSPACES

5.3.17.1 DMBC had been approached to carry out repairs to the composting site but no response, the meeting discussed a proposal by Cllr Elliott for the PC buying the materials and carrying out the repairs also. The meeting agreed to the proposal subject to DMBC approval as it is on their land.

 

5.3.17.1 DMBC approached about work needed on trees in the village, no response as yet need to try and get meeting with tree team to see if work programme could be agreed and how to fund it. TE

 

 

 

7.3.17 NEIGHBOURHOOD WATCH

 

7.3.17.1 Another burglary had been reported in the village, vehicle keys taken and vehicle stolen from outside property. This makes 3 in last few months.

7.3.17.2 Cllr Dickinson reported that a new Inspector had been appointed, again, but the PCSO officer covering our area had been seconded to Sheffield.

7.3.17.1 The group were approaching Ed Milliband to see if he could help arrange a joint waste strategy of all local councils following Barnsley councils recent actions.

 

 

 

 

8.3.17. HS2

 

8.3.17.1 Cllr Wordsworth reported that the PC response to the consultation on the proposed route referred to as the M18 option had been sent setting out the objections to the proposal and supporting the Meadow hall option.

 

9.3.17 FINANCE

9.3.17.1 The meeting discussed the current accounts which showed and expenditure to date of £7,184.07 against income to date of £9,407.43 giving a bank balance of £5623.95

Expenditure v Budget was reviewed which showed expenditure was in line with budget with the exception of the expenditure of £3,306 to purchase a generator and mower which will be loaned out to Hickleton Harriers football club which was covered by a grant from the Marr Wind Farm of £3,000. The meeting was informed that the planned £500 expenditure on a web site and £250 on the war memorial refurbishment would not take place this year.

The accounts were proposed by Cllr Jackson , seconded by Cllr Edge and approved unanimously by the meeting.

 

9.3.17.2 The following payments were approved unanimously for payment

YLCA Subs £ 119.00 Prop CJ Sec GW

HVHMC Room Hire £ 18.00 Prop CJ Sec GW

 

 

9.3.17.3 Risk Assessment.

The meeting discussed the risk assessment document it was agreed that no new risks have been identified and that the existing ones still stood.

 

10.3.17 VILLAGE HALL

 

10.3.17.1 The VHMC chair reported that the Club continued to perform well and that a full programme of activities was being put together for 2017, with good support being shown for all activities. The most pleasing thing is the way the number of bookings for the upstairs Village Hall are going, with a “stretch and Flex “class starting on 27th March.

 

11.3.17 AOB

11.3.17.1 The meeting discussed getting a board to display winners of the Ken Keen award, it was unanimously agreed to get quote for a board ready for next meeting. CJ/GW

 

11.3.17.2 The meeting discussed how to progress its relationship with the JRP, it was felt that the JRP was acting outside of its remit in discussing issues that did not cover the whole rural parishes. It was agreed that if a representative from Hickleton Parish Council attended a meeting of the JRP they could not give an opinion until the matter had been brought back to the council and been discussed as an agenda item before a response could be given. ALL

 

11.3.17.3 The meeting discussed having another litter pick in April, it was agreed to organise this. A note in the Hickletone news letter to ask for volunteers to contact Cllr Edge.

 

 

Next meeting to be held on 18th May 2017 in the Village Hall at 7.45pm followed by the Annual Parish Meeting at 8.15pm. 

HICKLETON PARISH COUNCIL Minutes of Meeting held on 31st January 2017

Present. Cllr Jackson, Cllr Wordsworth, Cllr Edge , Cllr Elliott Cllr Dickinson

 

 

In Attendance

 

Due to DMBC sending the annual Parish Precept request to the wrong e mail address a special meeting was held via e mail to approve the 2017/18 Parish Budget and set and approve the precept charge for that year

 

 

DECLARATIONS OF PERSONAL INTEREST

 

There were no declarations made at the meeting.

 

Budget 2017/18

The meeting discussed the budget proposal set out by Cllr Wordsworth which showed budgeted expenditure of £6,574 for the year with Insurance £821, Village Gardener £2,160 being the major items, £250 was budgeted for renovation work to the war memorial, £500 for set up costs for a web page carried forward from previous year plus £1,000 set aside for capital expenditure on buildings or other council assets.

Cllr Wordsworth proposed the budget which was approved unanimously by the meeting.

 

Precept 2017/18

Based on the agreed budget for 2017/18 Cllr Wordsworth proposed a precept of £5,974 for the year which was a 3% increase on 2016/7, the meeting unanimously approved the proposal and authorised Cllr Wordsworth to submit the notification of Parish precept to DMBC. GW

HICKLETON PARISH COUNCIL Minutes of Meeting held on 26th January 2017

Present. Cllr Jackson, Cllr Wordsworth, Cllr Edge , Cllr Elliott

Apologies Cllr Dickinson

 

In Attendance Mrs J Shirley,

 

DECLARATIONS OF PERSONAL INTEREST

 

There were no declarations made at the meeting.

 

1.1.17 ADJOURNMENT

Mrs Shirley raised the issue of trees in the village being in need of some work, DMBC apparently been in Lady Mary walk and had said they would trim trees but no action as yet, agreed to follow up situation with DMBC.

 

2.1.17 MINUTES OF LAST MEETING

The minutes of meeting on the 17th November were proposed by Cllr Jackson and seconded by Cllr Elliott and approved unanimously and the Chair authorised to sign the minutes.

 

3.1.17 MATTERS ARISING

5.7.16.1 The state of the central reservation as still not been resolved, following discussion it was agreed that DMBC be contacted asap to find a resolution. GW 5.11.16.1 Letter regarding pollution levels in village to DMBC Cf GW

6.11.16.1 DMBC regarding state of pavements in village TE 10.11. HS2 response from PC GW

 

4.1.17 HIGHWAYS

4.1.17.1 Cllr Edge reported that one accident at cross roads on 7th December at 8am.

 

5.1.17 OPENSPACES

Nothing to report

 

6.1.17 FINANCE

6.1.17.1 The meeting discussed the current accounts which showed and expenditure to date of £6,61607 against income to date of £9,407.43 giving a bank balance of £6,191.95

Expenditure v Budget was reviewed which showed expenditure was in line with budget with the exception of the expenditure of £3,306 to purchase a generator and mower which will be loaned out to Hickleton Harriers football club which was covered by a grant from the Marr Wind Farm of £3,000. The meeting was informed that the planned £500 expenditure on a web site and £250 on the war memorial refurbishment would not take place this year.

The accounts were proposed by Cllr Edge , seconded by Cllr Elliott and approved unanimously by the meeting.

 

6.1.17.2 The following payments were approved unanimously for payment

J Edwards skip hire £140.00 Prop GW Sec CJ

Wolley Edge Christmas Tree Farm £200.00 Prop CJ Sec GW (to be paid by Bank transfer)

G Simpson Gardening Services £210.00 Prop GW Sec CJ

HVHMC Room Hire £ 18.00 Prop CJ Sec GW

 

 

6.1.17.3 Risk Assessment.

The meeting discussed the risk assessment document it was agreed that no new risks have been identified and that the existing ones still stood.

 

7.1.17 NEIGHBOURHOOD WATCH

 

No report

 

8.1.17 VILLAGE HALL

 

8.1.17.1 The VHMC chair reported that the Club continued to perform well and that a full programme of activities was being put together for 2017.

 

9.1.17 AOB

9.1.17.1 Cllr Elliott raised the issue of remaining bunting etc. from the Tour de Yorkshire , it was agreed to approach Hickleton Harriers to remove it. CJ

 

 

Next meeting to be held on 16th March 2017 in the Village Hall at 8.15pm 

HICKLETON PARISH COUNCIL Minutes of Meeting held on 17th November 2016

 

DECLARATIONS OF PERSONAL INTEREST

 

There were no declarations made at the meeting.

 

1.11.16 MINUTES OF LAST MEETING

The minutes of meeting on the 14th July were proposed by Cllr Jackson and seconded by Cllr Dickinson and approved unanimously and the Chair authorised to sign the minutes.

 

2.11.16 MATTERS ARISING

5.7.16.1 The state of the central reservation as still not been resolved, following discussion it was agreed that DMBC be contacted asap to find a resolution. GW

3.11.16 HICKLETON HARRIERS

Lisa Godfrey, from Hickleton Harriers, informed the meeting that an application had been submitted to DMBC for floodlights to be installed at the cricket field to allow training sessions on evenings. Theses will be run off the generator recently acquired, the meeting had no objections to the plans but said that the Halifax estate should be informed to ensure they had no objections. CJ

4.11.16 ADJOURNMENT

No issues raised

 

5.11.16 HIGHWAYS

5.11.16.1 The meeting was informed of two accidents in the village, one at the crossroads on the 19th September Monday at 5pm approx. the second on the 27th September at the crossroads Tuesday 3pm approx..

5.11.16.1 The meeting discussed correspondence received from DMBC on the 15th August regarding their response to BMBC plans for developments along the A635. The main point of the discussion that took place was not regarding traffic flow implications but revolved around the pollution levels that are experienced in Hickleton. The correspondence states that the levels in Hickleton are more than twice the target of 40ug/m3 and were the highest in the Doncaster area. The meeting agreed that DMBC should be written to asking what their plans were to reduce these levels given nothing had been done since Hickleton was designated a AQMA in 2015. GW

6.11.16 OPENSPACES

6.11.16.1 The meeting was informed that DMBC were still being pressed to take some action on the state of the pavements in the village with regard especially to moss making them very slippy. TE

6.11.16.2 The meeting raised the issue of leaf clearing in the village, DMBC to be

contacted. TE

6.11.16.3 The meeting discussed the trees in the village, it was agreed that DMBC be approached to carry out a full inspection of trees in the village, if finance is an issue to prevent this it was agreed that the PC look to finance the inspection. TE

 

7.11.16 FINANCE

7.11.16.1 The meeting discussed the current accounts which showed and expenditure to date of £6,598.07 against income to date of £9,407.43 giving a bank balance of £6,209.95

Expenditure v Budget was reviewed which showed expenditure was in line with budget with the exception of the expenditure of £3,306 to purchase a generator and mower which will be loaned out to Hickleton Harriers football club which was covered by a grant from the Marr Wind Farm of £3,000.

The accounts were proposed by Cllr Edge , seconded by Cllr Elliott and approved unanimously by the meeting.

 

7.11.16.2 The following payments were approved unanimously for payment

Halifax Estate Field rental £100.00 Prop GW Sec CJ

Came & Co Insurance premium £788.88 Prop GW Sec JD

G Simpson Gardening Services £630.00 Prop CJ Sec TE

British Legion Wreath £ 17.00 Prop TE Sec GW

HVHMC Room Hire £ 18.00 Prop CJ Sec GW

The meeting agreed to a three year deal for the insurance policy.

 

7.11.16.3 The meeting was informed that the accounts for 2015/16 had been signed off by the external auditors, no issues were raised regarding the accounts.

 

7.11.16.4 Risk Assessment.

The meeting discussed the risk assessment document it was agreed that no new risks have been identified and that the existing ones still stood.

 

8.11.16 NEIGHBOURHOOD WATCH

 

8.11.16.1 Cllr Dickinson gave her report to the meeting from the recent NHW meeting on 1st November, main issues around Doncaster remains Litter, Dog Fouling, Fly Tipping. Further changes in the police had led to a reduction in staff and resources, with regard to off road bikes causing a nuisance the police are unable to pursue them and are relying on information from the public to catch them.

 

9.11.16 VILLAGE HALL

 

9.11.16.1 The VHMC chair reported that the Club continued to perform better than last year and that the events that were put on continued to be well supported. Bookings for the hall were starting to increase as word spreads regarding the facility. The committee were looking to apply for a premises certificate which would mean the committee would be responsible rather than a personal licence being required

 

 

10.11.16 HS2

 

10.11.16.1 The meeting discussed the recent developments regarding the revised route which had been confirmed by the Secretary of State, Cllr Jackson presented to the meeting documents received from HS2 regarding the consultation process. It was agreed that Cllr Wordsworth review the documents and prepare a response to be presented to the PC at the next meeting. It was also agreed to continue to work with the JRP. GW

 

11.11.16 AOB

11.11.16.1 The meeting discussed correspondence received from DMBC regarding extending the 30mph speed limit along the A635 towards Doncaster , it was agreed to support the proposal.

 

 

Next meeting to be held on 26th January 2017 in the Village Hall at 8.15pm

 

Annual Governance Statement & Accounting

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HICKLETON PARISH COUNCIL Minutes of Meeting held on 14th July 2016

 Present. Cllr Jackson, Cllr Wordsworth, Cllr Dickinson, Cllr Edge , Cllr Elliott

Apologies None

In Attendance Hickleton Harriers, T Aitkin

DECLARATIONS OF PERSONAL INTEREST

There were no declarations made at the meeting.

1.7.16 MINUTES OF LAST MEETING

The minutes of the AGM and special meeting were proposed by Cllr Elliot ( AGM) , Cllr Jackson ( Special meeting) and seconded by Cllr Dickinson (AGM) Cllr Dickinson (special meeting) and approved unanimously and the Chair authorised to sign the minutes.

2.7.16 MATTERS ARISING

1.5.16.2 The annual accounts had been signed off by the internal auditors and posted to the external auditors.

3.7.16 HICKLETON HARRIERS

The meeting received the report from the representatives of the Harriers who thanked the PC for helping them secure a Wind Farm Grant. Other key points were that they now had 7 sponsors for the teams, they were asked by Mr Atkin how many children from Hickletone were signed up, the number was 2, the car boot sale had generated a small profit and it was planned to hold another shortly. DMBC had requested that road side signs be removed, this had been done, Cllr Elliott said that Goldthorpe Car Boot organisers had been asked to remove their signs from the village, Mr Atkin asked why, did the PC not support other local villages in their fund raising efforts. Cllr Elliott said this was not the case but felt it proper that permission be asked prior to putting up signs and that the organisers who were not aware signs had been put up were happy to comply.

It was agreed that all bunting from the TdeY be removed in the coming week.

4. ADJOURNMENT

Mr Aitkin stated that Hooton Pagnell got a grant of £200 per household which would be the equivalent of £20,000 available to Hickleton, Cllr Wordsworth explained the way the Marr Wind Farm scheme operated in that there was a pot of c£8k pa available to local villages to apply for funding for local projects in the community.

Mr Aitkin then started to go on about democracy, the EU referendum and politics in general, eventually he was repeatedly asked what was the point he was trying to make, he then stood up grabbed the agenda from in front of Cllr Wordsworth asking if this was the way to connect with the electorate and what was the PC doing to make this connection, Cllr Wordsworth asked several times what did he think should be done to improve matters. At this point he stood and angrily left the meeting. At this point Cllr Elliott was in a distressed state due to the attitude of Mr Aitkin.

5.7.16 HIGHWAYS

5.7.16.1 The meeting discussed the state of the central reservation through the village which was a disgrace and a safety hazard, it was agreed something needed to be done and that DMBC be contacted to resolve the issue it was no longer acceptable. JE

6.7.16 FINANCE

6.7.16.1 The meeting discussed the current accounts which showed and expenditure to date of £4574.8 against income to date of £5,945.99 giving a bank balance of £4,771.80

Expenditure v Budget was reviewed which showed expenditure was in line with budget with the exception of the expenditure of £3,306 to purchase a generator and mower which will be loaned out to Hickleton Harriers football club which was covered by a grant from the Marr Wind Farm of £3,000.

The accounts were proposed by Cllr Edge , seconded by Cllr Elliott and approved unanimously by the meeting.

6.7.16.2 The following payments were approved unanimously for payment

South Yorks Mowers £3,306.80 Prop GW Sec CJ ( by BT)

Commercial & Allied £ 150.00 Prop GW Sec JE

G Simpson Gardening Services £470.00 Prop CJ Sec TE

G Green £ 30.00 Prop JE Sec JD

HVHMC £ 18.00 Prop CJ Sec JD

6.7.16.3 Risk Assessment.

The meeting discussed the risk assessment document it was agreed that no new risks have been identified and that the existing ones still stood.

7.7.16 OPEN SPACES

7.7.16.1 The meeting discussed the general state of the grass cutting in the village, we now have a direct contact number for the person responsible for the cutting programme, it was agreed to chase up when the grass would be cut. TE

7.7.16.2 It was agreed to ask the gardener not to cut the grass around the war memorial as two villagers were now cutting this area, it was agreed that at the cross roads this area needed to be cut as the grass was obscuring the sightlines down the A635. CJ

9.7.16 NEIGHBOURHOOD WATCH

9.7.16.1 Cllr Dickinson gave her report to the meeting from the recent NHW meeting on 2nd June, main issues around Doncaster remains Litter, Dog Fouling, Fly Tipping there had been 2800 fines for litter at £80 each, 37 for dog fouling at £50 each and non for fly tipping which attracts a fine of £400. In June a quad bike went round the village late at night and one car was broken into.

10.7.16 VILLAGE HALL

10.7.16.1 The VHMC chair reported that the Club continued to perform better than last year and that the events that were put on continued to be well supported.

11.7.16 AOB

11.7.16.1 The meeting discussed the recent developments regarding the revised route of HS2, agreed to work with Joint Rural Parish Group and to make this an agenda item going forward.

Next meeting to be held on 15th September 2016 in the Village Hall at 8.15pm

HICKLETON PARISH COUNCIL Agenda for Meeting Thursday 14th July 2016

HICKLETON PARISH COUNCIL (HICKLETON HALL VENUE)

AGENDA

  1. Attendance and apologies
  2. Declaration of personal interest.
  3. Approval of minutes from annual parish meeting on the 19th May 2016 and 26th May 2016.
  4. Matters arising.
  5. Hickleton Harriers.
  6. Highways.
  7. Open Spaces.
  8. Finance Report.

Payments; G&P Simpson garden services £470

VHMC Room rental £18

G Green Baskets £30

Int Audit Fee £150

Church Clock Repair £50

Mower/Generator HHFC £3306.80

9.Neighbourhood Watch.

10.Village Hall Report.

11.Any Other business.

12. Date and time of next meeting.

 

Cllr Christine Jackson (chair)

HICKLETON PARISH COUNCIL Minutes of Meeting held on 26th May 2016

Present. Cllr Jackson, Cllr Wordsworth, Cllr Dickinson, Cllr Edge ,

Apologies Cllr Elliott

 

In Attendance None

 

DECLARATIONS OF PERSONAL INTEREST

 

There were no declarations made at the meeting.

 

ADJOURNMENT

No issues raised.

 

The Chair explained that this meeting was to approve the accounts and relevant documents for the year ended 31/3/12106

 

1.5.16. FINANCE

 

1.5.16.1 Cllr Wordsworth presented the Annual Return for 2016 , the meeting discussed the annual governance statement, section 1, and unanimously agreed that a yes return be submitted to all the internal control and authorised the Chair and RFO to sign the document.

 

1.5.16.2 The meeting then were taken through the accounting statement, section 2, with the significant variances to the previous year explained by Cllr Wordsworth, the meeting also agreed the bank reconciliation and unanimously agreed the numbers and authorised the chair and RFO to sign the document.

 

1.5.16.2 The meeting approved the accounts unanimously to be sent to the Internal auditor for checking.

Parish Council Accounts Sept year End 31 March

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